July 15, 2025  

The Multi-Tool Mindset: Using Multiple AI Platforms to Get Better Results

Relying on a single AI platform is like expecting one employee to do everything. Your best results come from a stack of tools that play to different strengths.

Why You Need a Multi-Tool Stack

  • ChatGPT excels at ideation, scripting, and conversational tone
  • Motion shines for project management & prioritization
  • Midjourney / Adobe Firefly helps visualize moodboards, ads, or content themes
  • Zapier / Make connects your tools behind the scenes

How to Design Your AI Stack

  1. Define the workflow you want to enhance
  2. Choose tools that specialize—not generalize
  3. Train your team to recognize the strengths of each

Real Workflow Example

Campaign ideation → Prompt ChatGPT for theme + copy variants → Export to Trello via Zapier → Auto-assign to Motion with deadlines → Creative dev uses AI design tools → Ready to publish.

Related Article

Building AI-Enhanced Workflows for Boutique Marketing Teams
Building Always-On Marketing Systems (Even with a Small Team)

Final Thought

Great marketing isn’t about replacing humans with AI—it’s about enhancing human creativity with smart tech choreography.

February 15, 2025  

Building AI-Enhanced Workflows for Boutique Marketing Teams

Small teams don’t need to think small. When used strategically, AI tools can unlock big-agency output with boutique agility.

We use systems like ChatGPT, Motion, Fathom, and Zapier to streamline planning, execution, and communication.

See how we use these workflows in always-on systems

Building Always-On Marketing Systems (Even with a Small Team)

Key Tools We Use

  • ChatGPT + custom agents for content drafts and research
  • Motion for daily priority planning based on project velocity
  • Zapier for data handoffs and task automation
  • Fathom for instant call summaries + action items

Example Workflow: Content Repurposing

  • A podcast episode becomes:
  • Summary and transcript (Fathom)
  • Blog post draft (ChatGPT)
  • 3 social posts (GPT + Notion)
  • Email teaser (Klaviyo flow)

Final Thought

AI doesn’t replace creativity it removes friction so your team can stay in flow. Build systems that make space for what humans do best: strategic thinking and storytelling.